Registration and accommodation

Registration:
Participants will be registered for the AMESA Congress 2018 on receipt of a completed registration form and payment of all costs associated with the Congress.

Registration fees include admission to all sessions, a copy of the various volumes of Proceedings of the Congress, the Proceedings CD_RM, the Congress Programme, the Congress satchel, morning and afternoon teas as well as lunch from Monday to Friday, and the welcome dinner on Monday evening.

Early Registration: Participants whose forms and payment reach the Congress Secretary by 24 April will pay a reduced early registration fee of R1 100.
Normal Registration: Participants whose forms and payment reach the Congress Secretary from 25 April to 26 May, both dates included, will pay the normal registration fee of R1 300.
Late Registration: Participants whose forms and payment reach the Congress Secretary after 26 May will pay an increased late registration fee of R1 500 up to 15 June 2018.

AMESA membership: It is AMESA policy that all participants must be current paid-up AMESA individual or institutional members.
Participants who already are members must produce proof of membership (their membership number) when registering.
Participants who are not paid-up members must complete the AMESA membership renewal/application form and pay the appropriate membership subscription when registering.

Note: The definition of "register" is that your membership must be paid, your Registration Form submitted and full payment received.
Your registration is not complete until we receive your full payment! You will not be registered, and none of your bookings for accommodation, evening functions, excursion, memorabilia, etc. will be made until full payment is received.
Groups that are sponsored by an organisation (e.g. an Education Department) will only be allowed to register without full pre-payment if they follow the correct procedure to obtain a quotation and invoice and if the organisation issues an order number for the full amount.

Accommodation:
Some hostel accommodation will be available at the University of the Free State.

There are 1200 beds available at the University of Free State main campus. Accommodation will be allocated on a first come first serve basis. Book early to avoid disappointment. The hostel accommodation is within the same campus as the congress venues, i.e about 5 minutes' walk. Please complete full details of your accommodation requirements on the registration form. The rate for hostel accommodation is R400 per night. This rate includes breakfast and dinner.

All booking for accommodation must be done by 31 May. For all bookings made after 31 May, participants must make their own accommodation arrangements.
The accommodation is available from Sunday, 24 June. There is no accommodation available on Friday, 29 June 2018 so please ensure that you plan your travel accordingly.

Please note:
o Bookings will be made on a first-come first-served basis.
o We cannot guarantee that accommodation will be available if you register after 31 May 2018.
o Participants are responsible for their own bedding, toiletries and towels.
o Rooms are not serviced for security reasons and participants have to make their own beds.
o There is a communal TV lounge.
o No smoking and no alcohol is allowed in the rooms.
o Breakfast will be served from 06:30 to 08:00.
o There is a communal bath/shower (i.e. rooms do not have their own bathroom).
o Males and females will be housed in different hostels.
o Booking in time is 14:00 and booking out time is 10:00.

Click here for more information on Bloemfontein bed and breakfast accommodation near to the venue.


Download the Registration and Payment Form:
in Word format (Preferred! You can type your information, save and e-mail it and we can copy and paste it!)
in PDF format (Print it, then write and fax it. We cannot decipher your handwriting!)